Promoting Your Flu & COVID Clinic

Resources to help promote your clinic

Now that your workplace flu & COVID clinic has been scheduled, it’s time to promote the clinic to staff. Below you’ll find resources to help you promote the clinic and to encourage staff to make an appointment for their flu and COVID vaccination.

Email template

Posters

Images

1. Email your staff

Let your staff know that online appointments are open by emailing the below template:

Dear Colleagues,

Flu season is approaching and we’re making it easy and convenient for you to get vaccinated.

As part of our commitment to your health and wellbeing, we are offering free flu and COVID vaccinations for all staff and have organised VaxWorks Health Services to attend onsite for a vaccination clinic at the following time:

Date: [INSERT DATE] Time: [START TIME] – [END TIME]

Yearly flu vaccination plays a vital role in helping protect yourself and your loved ones. As you probably know, the flu spreads easily at work. It’s much worse than a cold, and most people who get the flu need several days off work. Some people become seriously ill. The flu causes fever, fatigue, headache, muscle and joint pains, a cough and a sore throat.

While COVID has decreased in both numbers of cases and severity since pandemic levels, it is still a significant illness that you should protect yourself against in the coming months.

To make your appointment and complete your online consent, please visit:

[INSERT THE EMPLOYEE BOOKING LINK WEB ADDRESS HERE]

Appointments are made on a first come, first served basis, so please get in early if you are looking for a specific timeslot.

More information

Please refer to the VaxWorks ‘Vaccine Information Sheets‘ pages for information for both the Influenza and COVID vaccines. If you have any further questions, please talk to your local doctor or call the VaxWorks Clinical Hotline on 1300 34 84 22 or email: support@vaxworks.com.au.

Please do your bit to keep our workplace healthy this winter and book your free vaccination now.

Thanks
[INSERT SIGNATURE BLOCK]

2. Create your flu poster with QR code

Print multiple copies of your customised clinic poster with the QR code and put them up around the office. This allows staff to conveniently use their phones to scan the QR code and be taken directly to the online appointment site to make their appointment.

If your staff are unlikely to book their own appointments, set up a ‘Registration Table’ onsite or schedule a staff member to walk around the workplace to assist with appointments.

3. Add images/info to your intranet or email signatures

Promotion pays off: the more you promote your clinic, the more likely you are to get a strong uptake from staff. Try using these images:

On the home page of your intranet, with a link through to the online appointment site.
On your email signatures for a few weeks leading up to the clinics.
Around the office on posters/bulletin boards with information.
Liaise with your IT Department and create a ‘Countdown Campaign’ to boost visibility and create awareness of how many days until the flu clinic.